When arranging an event

Apart from booking a Green Key certified venue  for your meeting, there are several green initiatives prior to, during and after the event that should be taken into account in order to enhance the sustainability efforts further .

Prior to the event:

  • Send the invitation and programme on environmentally friendly paper or by e-mail. Do the same with the additional materials for the attendees.

  • Send the attendees information on how to use public transport to get to the conference location.

  • Encourage car sharing by forwarding the participation list.

  • Place the event in a room fitting the number of participants, avoiding the use of more energy and space than needed.

  • Order organic fruit and drinks.

  • Order ice water in jugs rather than bottled water.

  • Order a certain percentage organic or climate-friendly food.

During the event:

  • Use electronic media like websites or apps, allowing the participants to see presentations, list of attendees, practical information etc. on their mobile phone, tablet or computer.

  • The event folder and its content should be printed on environmentally friendly paper.

  • Place writing pads and pens in one place so that each participant can go and retrieve if needed - rather than placing them by each seat.

  • Switch on air-condition or heating in the room only if necessary.

  • Avoid the use of unnecessary lighting – dim or turn off all or sections of the lighting during the day.

  • Use disposable packaging only on rare occasions (e.g. at outdoor activities) - and if doing so, order biodegradable products. Give the participants the chance to recycle their waste. Ask the venue how.

  • Include simple environmental friendly advice in the event folder.

After the event:

  • Recycle the handed out materials that are unused.

  • Reuse nametags.

  • Turn off lights and, if possible, ventilation or air-condition when leaving the venue.